Where does your company lose the most productivity?
(Total Responses: 301) |
|
| Working on things that do not matter? | 6.64% |
| Working on things that are never finished? | 9.97% |
| Meetings that have no clear purpose? | 16.61% |
| Meeting that are unnecessary? | 19.93% |
| Products errors that should have been discovered earlier? | 3.65% |
| Long or Slow Management decisions making? | 3.63% |
| Distractions on the Internet? | 6.67% |
| Distractions from office politics? | 0% |
| Reading-unnecessary email? | 23.33% |
| Writing unnecessary email? | 9.97% |
Business Meetings
These results provide us with some perspective on how office workers are working in a state of confusion, either self imposed or from there business culture. We have long known that many company meetings are sink-holes for productivity. This survey shows us that 36.54% of you view meetings are ineffective and/or have no clear purpose.
For entertainment purposes, here is a FedEx Kinko’s commercial that highlights the comedic aspect of some business meetings.
We also seem to be spending an inordinate amount of time in one of the most huge time wasters… email! Survey takers say that 33.30% of them waste time on email. (This is my biggest time-sink.) A long-term study indicates that workers are not as productive as they were five years ago, in part because of e-mail.
In its White-Collar Productivity Index (WPI), a five-year study of more than 1,000 users, IBT-USA found that e-mail is not as effective as a productivity tool as it’s cracked up to be. The WPI shows that the time spent handling e-mail has skyrocketed, from about four hours per week to 8.8 hours per week during the study period. And time spent handling paper mail has not dropped proportionally–it decreased from two hours per week in 2000 to 1.3 hours in 2004. But the downturn in productivity is not just an IT problem; time spent attending ineffective meetings has risen from 0.7 hours per week in 2000 to 2.1 hours per week in 2004.
Internet Usage
This number surprised me the most, 6.67%. I was surprised to see that many of you view your Internet usage as a minor distraction. Management might disagree with these results. Maybe because many companies have instituted programs to monitor and curtail Internet usage. This time-waster issue deserves more research.
Conclusions
Understanding where we waste time is essential in understanding and taking advantage of ways to improve our effectiveness and productivity. Life is naturally confusing. Learn from where you waste time, and improve upon those ineffective segments of your life.